Privacy Policy

USIPA Conference (“USIPA,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit or interact with our website located at https://usipa‑conference.webflow.io/ and any related pages, content, forms, or services (collectively, the “Site”). By using the Site, you agree to the practices described in this Privacy Policy.

1. Scope of This Privacy Policy

This Privacy Policy applies to personal information we collect through the Site, including when you:

• Browse the Site;
• Submit a contact form or inquiry;
• Sign up for newsletters, updates, or alerts;
• Communicate with us by email or through the Site;
• Interact with pages, content, or embedded third‑party tools.

This Privacy Policy does not apply to third‑party websites, services, or platforms that may be linked from our Site.

2. Information We Collect

A. Information You Provide Directly

When you contact us or fill out forms on the Site, we may collect:

• Name
• Email address
• Organization or company name
• Job title (if provided)
• Phone number (if provided)
• Country/region (if provided)
• Message content and inquiry details
• Any other information you choose to provide.

B. Automatically Collected Information

When you visit the Site, we and our service providers may automatically collect certain technical and usage data such as:

• IP address
• Browser type and version
• Device type and operating system
• Pages visited and time spent on pages
• Referring website or source
• Date/time of access
• Clickstream and interaction data
• Approximate location (based on IP, if enabled via analytics tools).

C. Cookies and Tracking Technologies

We may use cookies, pixels, tags, scripts, and similar technologies to:

• Operate and secure the Site;
• Remember preferences;
• Analyze Site performance and traffic;
• Improve the user experience.

3. How We Use Personal Information

We may use personal information for purposes such as:

• Operating, maintaining, and improving the Site;
• Responding to inquiries and providing requested information;
• Sending communications you request (e.g., newsletters, updates);
• Personalizing your experience;
• Analyzing usage and performance of the Site;
• Protecting security and preventing fraud or misuse;
• Complying with legal obligations;
• Internal administrative purposes.

We may also use aggregated or de‑identified information for analytics and reporting.

4. How We Share Information

We do not sell personal information in the traditional sense. We may share personal information with:

Service Providers: Third parties that help us operate the Site and related activities (e.g., hosting platforms, analytics tools, email/newsletter services).

Legal / Compliance: If required by law or to protect rights, comply with legal process, or investigate fraud or security issues.

Organizational Transactions: In connection with mergers, restructuring, or similar transactions, subject to safeguards.

5. Third‑Party Services and Links

The Site may contain links to third‑party websites or partner resources. We are not responsible for the privacy practices of these third parties. When you visit third‑party sites, their privacy policies govern the processing of your information.

6. Data Retention

We retain personal information only as long as necessary for the purposes described in this Privacy Policy and to comply with legal obligations, resolve disputes, and enforce agreements.

7. Your Privacy Choices

You may be able to:

• Manage cookie preferences through browser or consent settings;
• Unsubscribe from newsletters or communications at any time via the link provided in emails.

8. Data Security

We implement reasonable technical, administrative, and organizational measures to protect personal information. However, no system is completely secure and we cannot guarantee absolute protection.

9. International Data Transfers

We may process and store your information in countries other than where you reside, including the United States, where data protection laws may differ. Where required, we will take steps to safeguard such international transfers.

10. Children’s Privacy

The Site is intended for a general professional audience and is not directed at children under the age of 13 (or higher where required by local law). We do not knowingly collect personal information from children.

11. Your Privacy Rights

Depending on your jurisdiction, you may have rights such as:

• Accessing the personal information we hold about you;
• Requesting correction of inaccurate information;
• Requesting deletion;
• Restricting certain processing;
• Withdrawing consent where applicable;
• Lodging a complaint with a data protection authority.

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. If we make material changes, we will revise the “Effective Date” above and may provide additional notice on the Site. Your continued use of the Site after updates constitutes acceptance of the revised policy to the extent permitted by law.